by Stuart Singer, The Teacher Leader

Evaluations that have value

Academic success has been directly linked to the quality of a school’s teaching and administrative staffs.  Ideas are constantly being presented for improving educational personnel.  But singular approaches such as merit pay, improved evaluations, and easier termination policies will not individually accomplish that goal.  What is needed is a multi-faceted program that will address all of the shortcomings in the current system. Previously, eight fundamental areas were presented that need to be addressed in order for districts to be able to hire, improve and retain the most talented educators.    

This is the fourth in a series of articles that will detail the steps needed to implement those improvements.  In earlier posts hiring practices and effective interviewing techniques have been discussed. Part 4 will focus on the evaluation process.

Changing more than the format

Nearly every proposal for improving teacher evaluation revolves around the use of data particularly standardized tests.  While that is an important item for consideration, the most pressing reform may well involve redefining who is best qualified to actually perform those evaluations.  The first step in true evaluation reform should be to create a new set of individuals who are responsible for this portion of the process. 

Not the best choice for the job

In most school districts the primary responsibility for this process falls to the local administrative team and there are many assistant principals who are well equipped to review the work of a staff member.  But even though the vast majority undertake this time-consuming task with a high level of commitment, they have an overwhelming array of day-to-day responsibilities. For example, the AP who evaluated the math teachers at my former school was tasked with the discipline of more than three hundred freshmen, administering (and evaluating) three different departments, implementing the testing plan for state barrier exams, hall duty between change of classes, supervising several extra-curricular and athletic events and interviewing candidates for vacancies.  In addition there were the almost daily emergencies that always arise in a high school.  A majority of administrators have similar job descriptions.  It is not surprising to find the time to evaluate teachers falling toward the bottom of this lengthy “to-do” list. 

Creating professional evaluators

A better option for school districts is to train a group of master teachers to become full-time, system-wide professional evaluators.  Such individuals would be significantly better equipped to accurately assess the skill of an instructor than administrators who in all likelihood were not hired primarily for their evaluation skills.  The money required for forming such a cadre could be offset by a reduction in administrative staff and an improved evaluation process.

An even more important argument for this innovation revolves around fairness and consistency.  School-based evaluators cannot help but be somewhat biased by their daily interaction with the staff.  Within a building there is an intuitive sense of which individuals perform well and which perform poorly in the classroom.  These reputations are rarely based on quantitative data; they are the result of comments by students, parents, faculty and other subjective experiences.  Minimally these unsubstantiated ideas can influence the amount of effort spent on an evaluation.  If pressed for time, an argument could be made to shorten the observation of a teacher who is widely “recognized” as being outstanding.  Conversely, negative sentiments from the school community can result in closer scrutiny of less well respected educators.  In either case a measure of fairness is compromised. 

A team of district-based evaluators would eliminate this problem and would also create consistency throughout the system.  The evaluations at school A could be compared with confidence to those at school B.  A number of issues ranging from merit pay, transfers and the termination of contracts could be resolved more reliably.      

What would the process contain?

Here is one hypothetical fix for the ineffective and unproductive teacher evaluations that are sadly typical.  Three professionals would form a teacher’s evaluation team.  One (generalist) would be a highly trained observer who is thoroughly versed in the fundamentals of good teaching.  Another (curriculum specialist) would have similar training but would have taught in the subject field being observed.  The third would be an assistant principal at the school. The generalists and curriculum specialists would be required to have at least ten years of successful teaching experience in addition to extensive training in observing and interpreting classroom activities.  Successful retired teachers could be an outstanding and economical talent pool for these positions. 

The actual evaluation process would be intense.  At least five formal observations would be required.  The generalist and specialist would have two announced and two unannounced.  Additional observations can be done when necessary or desired.  A local assistant principal would perform one unannounced visit.  This experience would familiarize the AP with the teacher being evaluated.  The results of this observation would not be included in the final document but should allow the administrator to better understand and interpret the input from the other team members.  All observations would encompass an entire class period.  The two announced would be videotaped which would become a central component in post-observation conferences.  The videos would also be available to the other members of the team.  When appropriate, standardized test scores and other pertinent data would be included in the overall assessment.  Evaluators will, of course, be carefully trained in analyzing such data and how to utilize it in a fair, accurate manner.  At the end of the process, the three observers would meet and create the overall rating that would then be shared with the teacher.   The primary source of the final conclusions would be the two observers; the role of the AP would be to coordinate the process and provide further input if needed.

The next steps

The purpose of an evaluation should be to both determine the quality of one’s performance and to construct approaches to improve and enhance skills.  Ultimately it should also be a tool in determining pay, advancement and termination.  Those will be the focus of the next part of this series.