by Stuart Singer, The Teacher Leader

Nearly a year ago I wrote about the importance of little things in education.  These adjustments were minor, no-cost changes that could improve the academic environment of a school.  The discussion at that time focused on utilizing classrooms to minimize teacher movement, avoiding surprise disruptions in the daily schedule, balancing the size of the grading periods and limiting the number of teacher preparations. Recently, I have come to realize there may be a need to update the list. 

These colors do run

Throughout a school year, there are days that will be lost to special events.  One such occasion occurred at my former school the year after I retired.  Because Veterans Day was not a district holiday, an event was designed for parents to visit the building and have the opportunity to meet with teachers on a first-come, first served basis.  It was an overwhelming success. For more than three hours the entire staff assembled in the gymnasium and parents had the unique opportunity to have an in-depth discussion of the progress of their children.  The only problem with the program was its negative impact on classes. The school’s normal block schedule had alternating “red” (periods 1-3-5-7) and “blue” (2-4-5-6) days. (Fifth period was a daily, embedded lunch class)  Unfortunately, the regular red-blue-red schedule was kept in place and as a result the blue, parent’s day was an instructional loss.  Now facing what was in essence two consecutive red days the teachers had to make a difficult decision.  They could either do little on the second red day or have their blue day students fall behind. 

The need for such decisions could have been avoided.  The previous year when the November 11 date for this event was already established, a non-color day should have been planned that would include the parental meetings, lunch and a creative use of the remaining two hours.  November 10 would stay red, November 12 goes blue and everything remains orderly.  The fact that this was not the case the first year is understandable.  Adapting to new circumstances takes time.  What is not acceptable is to continue to fail to make the necessary corrections resulting in the same loss of class time year after year.

Someone needs to be paying attention

Every year there are a number of events such as this parent’s day, PSAT testing and special assemblies that severely impact class schedules.  Smaller activities including fire drills, class meetings, pep rallies and honor roll parties need to be considered as well.  The obvious solution is to anticipate and prepare for such educational disruptions. But in the fragmented world of the administrative staff where the job descriptions are multiple, diverse and often unexpected, dealing with these problems can be difficult.  At my school the solution was to have a staff member oversee all such concerns.  For more than a decade, fixing these educational potholes was a part of my workday.   Each spring I would look at the upcoming school calendar and find ways to lessen these conflicts.  During the school year, I would be asked to evaluate the timing of the smaller events.  Being a classroom teacher gave me the perspective to recognize potential trouble spots.  Then working with the administrative team, a viable solution would be created.             

One example of such planning was the “Multi-Cultural Awareness Assembly,” which was designed to celebrate the diversity of our student body.  The problem was that our auditorium could only seat half of the school and the program was lengthy.  Whatever day it was scheduled was going to be devoid of academics.  Consequently, we decided to present it on the last day before winter break.  Coming just before a long vacation, the loss of the teaching day was muted and more parents were able to attend.  Also, the faculty was advised of the plan well in advance and was given both a clear explanation of why these decisions had been made and an opportunity to give their own input. 

Similar cooperation was used to minimize the problems caused by mandatory fire drills.  The principal agreed to schedule these events in a manner to avoid an unbalanced impact on classes.  The school security officer and I would look at the monthly school calendar to choose the best dates and time.  For example, if a pep rally was going to shorten an afternoon blue day period, any drill that occurred during that time frame would be held in the morning of a red day.  Similar care was taken with Honor Roll parties, class meetings and other worthy but time-consuming events.  The effectiveness of any of these activities was never lessened.  The only item diminished was the negative impact on the overall educational process.

Not perfection, just a little bit better

Teachers are a prickly lot.  They do not like surprises, are angered by disruptions, and absolutely loath surprise disruptions.  The best believe time with their students is sacred.  There are, however, a number of very important activities within a school year that are not focused on the curriculum and will reduce class time.  The task is to find a way to blend all aspects of a school in a manner that maximizes the success of each individual endeavor while minimizing the negative impact on the whole. With a significant amount of advanced planning, cooperation and focus, approaches can be taken which will meet this challenge.